Annual Meeting 11-18-18

West Wisconsin Dressage Association

Called to order by President Angie Hutter at 1:45 p.m.

Those present: Amy Schlieve, Connor Cook, Kelly Abraham, Stephanie Powers, Danielle Koeppen, Kris Hansen, Rebecca Dennis, Denise Horstman, Pam Powers, Angie Hutter, LeAnn Ralph,  Nyla Newville, Karen Lee.

Members present introduced themselves.

Officer reports:

President: Hutter reported busy year with club, clinics, two schooling shows.

Vice president: Acting vice president  Hutter reported 27 members. The club has received three memberships for 2019. Encouraged members to renew soon. Thanked everyone for the support in 2018.

Secretary report: Hutter read the minutes from last year’s annual report. An amendment was made to the minutes to remove show manager approval from the show secretary approval. Because the board of directors appoints a show manager, however, the secretary is elected at the annual meeting. Lee/Ralph. Approved unanimously as amended.

Treasurer’s report: Lee handed out treasurer’s report. Total income was $10,294. Total expenses $8,316.32. Total annual income $1,977. Total cash on hand $6,577.71. Motion to accept Powers/Hansen. Passed unanimously.

New Business:

Discussion on how the general membership feels about having a professional photographer at schooling show(s). Lee recommended it go to the Finance Committee for consideration. Believes Finance Committee should address. Concerns were addressed about having rider permission, if there should be bids taken for photographers, if it should be offered, cost, private vs public venue, pros included allows people to get a professional photo who may not show at recognized shows. The general feeling was a few photographers should be talked to as well. Consensus was reached that it should be addressed by Finance Committee and brought to Board of Directors.

Discussion of one, two-day schooling show vs. two, one-day show. Two-day show may impact people being able to volunteer in a smaller club. Discussion occurred if another venue might want to be considered if there is two shows. One possible idea is Glenwood City Fairground. Both pros and cons were discussed about staying at current venue vs. looking at another one. Including more stabling at another venue. One of the issues is spring clean-up of River Bluff which would be minimized by only having to be done once if there is a weekend show. There also is the question of how much larger the show can get in one day. It was noted that the club had two different shows to allow for members to show and qualify for year end awards. There was discussion if a portable potty should be added to the barn area to make it more convenient and also in case the bathroom has issues. Motion to refer to Finance Committee for discussion Powers/Schlieve. Approved unanimously.

Election of officers:

President: Karen Lee

Vice President: Angie Hutter

Treasurer: Amy Schlieve

Secretary: Pam Powers

Board of directors: Connor Cook, honored but withdraws his name because of school commitments. LeAnn Ralph, Kris Hansen, Danielle Koeppen are nominated prior to meeting. From the floor Hansen nominates Rebecca Dennis. Ralph respectfully declines the nomination. Motion for unanimous ballot to be cast. Passes unanimously.

Lee moves for adjournment. Hansen seconds. Passes unanimously. 2:36 p.m. adjourn.

Next meeting dates: Finance Committee at 5 p.m. on Saturday, Jan. 19. Education at 5:30 p.m. on Saturday, Jan. 19. Executive Committee scheduled Saturday, Jan. 19 at 6 p.m. All meetings will be held at Exit 45 restaurant in Menomonie in a back meeting room.